Western University of Health Sciences

Policies & Procedures

Policy: Student Credit/Debit Card Payments Policy
Policy Information

Title: Student Credit/Debit Card Payments Policy

Responsible Department: University Financial Services & Treasury

Policy Contact

Crow, Christopher William

Assistant Treasurer/Fiscal Operations


Policy Dates

Effective Date: 2010-10-01

Next Review Date: 2013-10-01

Approval Date:

Policy Statement

It is the policy of Western University of Health Sciences (WesternU), Bursar's Office that University students are well informed regarding how credit/debit card payments will be accepted for student accounts.



Purpose of Policy

To ensure that student credit/debit card payments are being applied to student accounts in accordance with the guidelines set forth in this policy.  

Related Policy Information

1.   Visa and MasterCard Credit/debit cards are accepted as a method of payment to student accounts only in the event that:


a.   an account balance is outstanding and the student is not receiving financial aid assistance;

b.   and/or there is an outstanding balance after all financial aid has been applied.


2.   Credit/debit card payments will be accepted only to pay for any balances not covered by financial aid.  Financial aid funds will be given priority, when applied to a student’s account.


3.   If financial aid assistance is received subsequent to a credit/debit card payment the financial aid funds will be applied to the account and the credit/debit card payment will be reversed. The exception would be:


a.   when the financial aid funds correspond to expenses other than tuition (such as living expenses, books, etc.). 



Credit/Debit Cards

Only Visa or MasterCard credit/debit cards are accepted in the Bursar’s office.


Financial Aid

Any funds received in the form of a loan from an outside lender.


Credit/Debit Card Reversal
The related transaction will be cancelled and no funds will be drawn against the credit/debit card account.